Neighborhood Management in Covina, CA


Twenty Tips for a Successful Meeting as provided in the condominium bluebook:
 
 
 
 
 
  • Respect Tradition – Follow established parliamentary procedure
  • Have a Written Agenda and stick to it.
  • Allot a Designated Amount of Time for each controversial matter and schedule after routine business.
  • Restate each motion so that it may be recorded accurately and understood fully. Repeat again if necessary.
  • Control Discussion and debate through that chair. Require recognition before allowing a member to speak.
  • Limit discussion to matters pertinent to the pending motion.
  • Permit full debate even if it requires delaying a vote until the next meeting.
  • Allow all sides to submit privileged, subsidiary, and incidental motions.
  • Raise a point of order whenever there is an error, mistake, omission, or misunderstanding.
  • Do not use parliamentary technicalities for tactical advantage alone.
 
  • Call for a final vote on all motions and in the proper order of their respective precedence.
  • Disposal of all non-controversial matters by a general consensus vote.
  • Require a vote by ballot on all important contested matters.
  • Allow the chair to resolve procedural questions unless an appeal is taken to the assembly questioning the chair's action.
  • Record all motions whether they are defeated or succeed. Record non-controversial motions adopted by general consensus.
  • Do not record individual opinion, personal criticism, comments made in debate, motives behind motions or motions that have been withdrawn.
  • Permit the entire assembly to decide when debate should end.
  • Do not spend valuable meeting time worrying about who is right or wrong. Nothing is as important as it seems at first.
  • Be willing to lose a battle or two in order to win the war.
  • Get acquainted with a good lawyer, CPA, and parliamentarian.